Email Filters

Filters automatically act on incoming mail — moving newsletters to a folder, flagging messages from your boss, and more. They run on the server, so they work even when webmail is closed.

Creating a Filter

  1. Open Settings → Filters
    In webmail, click the Settings (gear) icon, then Filters.
  2. Add a new filter
    Click Create (the + button) and give the filter a name.
  3. Set the conditions
    Choose what to match — for example Subject contains, From is, or To contains. You can combine several conditions.
  4. Set the actions
    Choose what happens to matching mail — move to a folder, mark as read, flag, delete, or redirect.
  5. Save
    Click Save. The filter applies to new incoming mail from now on.

Common Uses

GoalCondition → Action
Tidy newslettersFrom contains the sender → Move to a “Newsletters” folder
Highlight key sendersFrom is your manager → Set flag / mark important
Project sortingSubject contains a tag → Move to a project folder
Drop obvious junkSubject contains a phrase → Delete the message

Order matters

Filters run top to bottom. Drag them to reorder, and put more specific rules above broader ones.

For unwanted bulk mail, see also Expert Spam Filtering.

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